Berezka Retail Network: Unified ERP and POS Across a Multi-Store Chain
| Products used | ERP WE (e:corg), PayDesk |
| Scope | Sales, warehouse logistics, POS, fiscal compliance |
Berezka is a retail chain operating multiple stores in Romania. As the network grew, the absence of a unified operational system created friction between store-level sales, central warehouse replenishment, and accounting. Each store worked with local data that was not synchronised in real time, making stock visibility, pricing consistency, and end-of-day reconciliation increasingly difficult to manage. RBL implemented ERP WE with PayDesk across the network using a controlled pilot approach — launching in a single store first to validate the full workflow before scaling to the entire chain.
The operational challenge
Before the implementation, Berezka managed store operations through a combination of standalone tools and manual processes. Stock levels at individual stores were not visible in real time to the central purchasing team, which led to both overstock in slow-moving lines and stockouts in high-demand products. POS operations at the tills were not connected to the central inventory, so end-of-shift reconciliation required manual counting and cross-referencing.
Romanian fiscal compliance added another layer of complexity: receipts had to meet ANAF fiscal printer requirements, and invoice flows for B2B clients needed to pass through the RO e-Factura system. Managing this manually across multiple store locations was both time-consuming and a source of compliance risk.
Solution: ERP WE and PayDesk across the chain
RBL deployed ERP WE — specifically the e:corg trade module — as the central operational system covering purchasing, warehouse replenishment, inter-store transfers, and sales. PayDesk was deployed at each point of sale, connected to ERP WE so that every fiscal receipt issued at the till updated central inventory in real time.
The e-Factura workflow for B2B sales was built into the same system: invoices generated in ERP WE are automatically formatted and submitted to ANAF via SPV, with acceptance and rejection statuses visible directly in the invoice record. This eliminated the separate XML-generation step that had previously been managed manually.
- Centralised purchasing and warehouse replenishment across all stores
- Real-time inventory visibility from any store or the central office
- PayDesk at every till, connected to the central ERP — each sale updates stock immediately
- Fiscal receipt issuance compliant with ANAF requirements at all locations
- Native RO e-Factura submission for B2B invoices
- Inter-store transfers tracked and reconciled in one system
Implementation approach: pilot first, then scale
RBL used a phased rollout methodology: the system was launched in a single pilot store first, covering the complete workflow from purchase order to shelf replenishment to till receipt. This contained pilot allowed RBL and the Berezka team to validate data flows, identify edge cases in the store's specific operations, and train staff before expanding to the full network.
Once the pilot store was running stably, the rollout was extended to the remaining locations using the validated configuration as a baseline. The phased approach significantly reduced the risk of a full-chain cutover and shortened the learning curve for store staff.
Outcome
After the rollout, Berezka operates with a single source of data for purchasing, stock, sales, and accounting across all store locations. Store managers and the central purchasing team work from the same inventory figures. End-of-day reconciliation at the till level is automated through PayDesk, and fiscal compliance — receipts, e-Factura, ANAF reporting — is handled within the same operational workflow rather than as a separate manual step.